DEPOSITS
A $50 per person deposit is required to register your group for camp. Deposits are non-refundable. A credit card or electronic check is required for deposits. Once your deposit is received, we'll email your unique church code so that your campers can begin registering.
CAMPER PAYMENTS
Your group will use it's own system for tracking individual camper payments. This allows you the freedom to easily provide scholarships, or to fundraise, without the complication of facilitating individual payments through the Campwise portal.
FINAL PAYMENTS
Final payments and forms are due by your first day of camp.
Final payments are made by check to Ponderosa Retreat and Conference Center, 15235 S Furrow Road Larkspur, CO 80118. You may also mail your check before camp starts. Paying by check allows you to avoid unnecessary bank fees.
REGISTRATION & FORMS
All adult and student campers need to have their registrations completed and forms uploaded to the Campwise portal 2 weeks before the start of camp. This is important so we can secure dorm assignments, give medication details to the nurse, notify the food service department of food sensitivities and give headcounts to our rec team.
RATIOS
Make sure you have the appropriate ratio of students to adults. Peak Kids Camp is 8:1 and Summit Youth Camp is 10:1. Chaperones need to stay in the dorms with the students.
BACKGROUND CHECKS
Adult chaperones will upload background checks to their CAMPWISE portal.
These background checks are done by the church or place of employment.
DROP/ADD
You may adjust your numbers up until a month before your start date of camp. This ensures accurate numbers for our facilities and the opportunity for other churches to fill empty spots.
EXEMPTIONS
We understand that ministry and planning for camp is challenging. Our policies are not designed for punishment, but to be fair to all groups. We want to ensure everyone gets to come to camp that wants to be at camp. We also need to minimize empty spaces at camp which creates added expenses for Ponderosa and ultimately the students who want to attend. With that being said, we will work with your church to navigate any special and unforeseen circumstances that would prevent you from meeting the financial requirements of our policies.
