Summit and Peak Church Registration and Payment Policy

 

DEPOSITS

• A $50 per person deposit is required to register your group.
• Deposits are non-refundable.
• Payment must be made by credit card or electronic check.
• Once your deposit is processed, a unique church code will be emailed to you for camper registration.

CAMPER PAYMENTS

• Each group is responsible for tracking and managing individual camper payments.
• This allows you the flexibility to offer scholarships and organize fundraising efforts.
• Individual payments will not be processed through the Campwise portal.

FINAL PAYMENTS

• Final payments are due at check-in on your first day of camp.
• You may bring a check with you or mail it in advance.
• Paying by check helps avoid unnecessary bank fees.
• Please make checks payable to:
  Ponderosa Retreat & Conference Center
  15235 S. Furrow Road
  Larkspur, CO 80118

REGISTRATION & FORMS

• The Campwise portal will close 2 weeks prior to the start of Summit Youth Camps and 3 weeks prior to the start of Peak Kids Camps.
• All adult and student campers must complete their registration and upload all required forms before the portal closes.
• This ensures we can finalize dorm assignments, provide medication information to the nurse, notify food service of any dietary needs, and give an accurate headcount to our recreation team.

RATIOS

• Groups must maintain the required student-to-adult ratios.
• Peak Kids Camp requires an 8:1 ratio.
• Summit Youth Camp requires a 10:1 ratio.
• Chaperones are required to stay in the dorms with their students.

BACKGROUND CHECKS

• All adult chaperones must upload their background checks to the Campwise portal.
• Background checks should be completed through your church or place of employment.

EXEMPTIONS

• We are committed to working with your church and are happy to help navigate any special or unforeseen circumstances related to these policies.
• For assistance, please contact Tammy Bachman at tammy@visitponderosa.com